Physical Photo Organizing

The process of gathering, sorting, and safely rehousing your tangible photo collection, including prints, slides, and negatives.

Core physical photo organizing package

Turn your photo boxes and albums into a beautifully organized collection. We’ll bring order to your print photos so they’re safe, accessible, and a joy to revisit.

STARTING AT $450

What’s included:

RECEIPT & CONSOLIDATION

Safe receipt, handling, and consolidation of all your physical photos into one place

REFINING

Careful culling of duplicates, blurry shots, and unwanted photos

REHOUSING

Rehousing into archival-quality albums, boxes, or sleeves

CONSULTATION

A personal consultation (up to 30 minutes) to understand your collection and goals

ORGANIZING

Organizing photos by year, event, or theme for easy browsing

DELIVERY

Final delivery of your newly organized and protected collection

Essentials Package — Starting at $450

Perfect for a small collection (up to 1000 photos).

Keepsake Package — Starting at $750

For a medium-sized collection (1,000–5,000 photos).

Legacy Package — Starting at $1,250

For large or multi-generational collections.

Optional add-ons:

ADDING DETAILS

Capture names, places, and memories alongside your photos

PHOTO DIGITIZATION

Scan your prints for long-term digital access

Perfect for…

  • Peace of Mind

    Your photos are safely preserved in archival storage, protected from damage, and no longer scattered in boxes or envelopes.

  • Easy Access

    Instead of digging through piles, you’ll be able to instantly find the photo you want — whether it’s for a family story, a celebration, or just reminiscing.

  • Legacy Building

    Organized photos make it simple to share family history with future generations, turning clutter into a meaningful, lasting archive.

Frequently Asked Questions

  • Photo organizing is all about bringing clarity and calm to your photo collection. It involves consolidating all of your visual memories (in shoeboxes, old albums, scattered across digital devices, etc.) and turning them into a meaningful, easy-to-navigate archive.

    Established by Cathi Nelson in 2009, photo organizing—and all that comes with it—is a relatively new industry. Cathi is the CEO and Founder of The Photo Managers, a member-based organization based in the United States, which previously operated under the name APPO (the Association of Professional Photo Organizers).

  • Absolutely! We handle printed photos, slides, negatives, albums, and scrapbooks, as well as digital collections stored on external hard drives, USB keys, SD cards, and Cloud services.

  • Yes! You may choose one or any number of our services to help you reach your photo project’s goal. You may wish to organize your print photos yourself before handing them over to me for digitization, for example.

  • If you live within 100 km of Fredericton, I can come and collect your photos. Otherwise, we can meet somewhere or you can mail me your materials. We will iron out the details once we decide to tackle your project.

  • It depends on the size of your collection and what services you choose, but projects can take anywhere from a few hours to a few months. After our consultation, I’ll provide you with an estimated timeline, and I’ll check in with you throughout the duration of your project.

  • The short answer is yes! I’d love to chat with you about your photo project(s). Please email me at monica@smartphotomanagement.ca to book a free consultation.

Our Process

Every photo collection is unique, and so is every project! From setting goals to delivering your beautifully organized collection, we follow a simple, 5-step process set out by The Photo Managers.

STEP 01 — GOAL

We’ll begin with a complimentary 15–30 minute consultation (by phone or video) to understand the scope of your project and your goals as they relate to your photo collection.

STEP 02 — COLLECT

Once you’ve gathered your photos and memorabilia, we securely receive them and assess the collection to build you a personalized project plan.

STEP 03 — SORT

We declutter, remove duplicates, and organize your print and digital photos by date, event, or theme, and add searchable information (like names and dates).

STEP 04 — SAVE

Depending on your goal, we digitize prints, and can enhance or restore your images. Physical prints can be rehoused in archival sleeves or albums, and digital photographs are backed up.

STEP 05 — SHARE

Once your project is complete, we deliver your collection in a format that suits you. Your photos will be easy to access and ready for any creative projects that may be next.

HI, I’M MONICA

I’d love to work with you!

Based in Fredericton, New Brunswick, I’m a photo organizer and archivist who has years of experience working in heritage preservation. Through SMART Photo Management, I turn cluttered photo collections into organized, lasting archives.